MONTHLY BOOKKEEPING & ACCOUNTING FOR TAMPA BUSINESSES
We take on a limited number of bookkeeping and outsourced CFO clients, mostly in third-party administration, healthcare, e-commerce, and consulting. Monthly bookkeeping starts at $2,000, and every client gets tax planning built into the engagement.
Our monthly accounting and bookkeeping packages include: financial reporting, ongoing proactive tax planning, multi-state payroll and sales tax compliance, entity structuring reviews, and year-end tax preparation for the business and owner.
Pricing starts at $2,000
What's included in our Monthly Accounting & Bookkeeping
Bookkeeping is the backbone of your business. If your books are wrong or incomplete, those financials form the basis of your tax return, which can therefore also be wrong or incomplete. Our only goal is to make sure you're well-informed and up to date on all things accounting and tax before we get to tax season!
That is why, in our monthly accounting and bookkeeping packages, we include:
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Monthly financial reporting (P&L, Balance Sheet, A/P & A/R)
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Monthly A/P & A/R Reviews and Processing
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Sales Tax Compliance and Oversight (reviewing sales systems, Nexus tracking systems, creating internal processes for when the business reaches Nexus in a new state, and registering/filing for all applicable sales tax states
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Payroll Tax Compliance and Oversight (reviewing payroll systems, multi-state tracking for compliance in withholding, unemployment, paid family leave, severance, etc. at a per-state level where applicable, registering/filing for all applicable payroll tax states
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Ongoing proactive tax planning for the business (entity structuring, strategy sessions, etc.) and for the owner(s)
Our comprehensive accounting and bookkeeping packages are great for any small business looking for a well-rounded, all-in-one solution, starting at $2,000 a month for accounting, tax planning, payroll, structuring, and year-end tax preparation!
How Our Monthly Bookkeeping Process Works
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Review of current systems + financials (accounting system, payroll tax system, sales tax system, HR and Billing systems, Dashboards, etc.)
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Review of current payroll and sales tax exposure
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Identify any gaps in compliance among sales tax, payroll tax, and income tax (IRS Letters, FLDOR Letters, etc.)
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Implementation of systems to spot, identify and create compliance with any future payroll and sales tax exposure
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Review of prior-year tax returns (business + personal)
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Review of current business structuring and long-term plans to see if a restructure makes sense (are you building to scale or building to hold? should we consider a section 1202, etc.)
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Review of current business and individual tax planning (strategies you're already implementing, room for improvement, etc.)
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Creation of identified strategies, implementation timeline, cost-benefit analysis, etc
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Forecasting of current-year tax liability accounting for YTD financials, strategies identified, and assumed implementation
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Ongoing annual support from us on any questions around tax and accounting
We have been in the business for over a decade, so there's nothing we can't help you solve in the world of accounting and tax! Let us be the back office to your business so you can focus on scaling!
Monthly Bookkeeping for E-Commerce Companies
We believe in the value of relationships. We view every client relationship like a partnership and truly believe that our success is a result of your success.
We will help your eCommerce business scale by helping you with:
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Inventory & SKU Management
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Software Implementation & Integration
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Daily accounting of inventory on hand
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Cash Flow & Budgeting
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Gross Margin by product/product line
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Gross Margin by clientele (wholesale/retail)
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Break-even pricing
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Creating & Monitoring KPI'S
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Creation & Tracking of Barcodes
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Projecting future trends with proficient and proactive analysis
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Registering for Sales Tax
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Sales Tax Reporting & Compliance (Multi-State)
Most private practice CPA's take on any and all clients without regard to the type of individual and/or business. Our Tampa E-Commerce Accounting niche approach makes us a more valuable resource to your E-commerce business.
Contact us today to schedule a free tax consultation with a Tampa Tax Accountant at Taxes Tampa to review our tax services and your business tax questions! We are dedicated to providing you with the best tax services in Tampa.
Monthly Bookkeeping for Real Estate Investors
You're busy funding real estate startups, passive hotel holdings, and multi-state short-term rentals; let us help you structure your accounting for maximum tax savings and give you a portfolio view of your growing investments.
We will help your firm:
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File all-state registrations for investment vehicles and LLC's
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Property-level reporting, mortgage interest tracking, owner contributions/distributions, and reconciliation of property manager statements
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Tax plan at the entity (hotel/STR/LTR) and portfolio level
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Review current structuring of all passive and active investments (per property level)
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Generate monthly financials of investments at the property and portfolio level
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Generate consolidated financials for monthly/quarterly board meetings
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Generate budget vs. actuals financials at the entity and portfolio level
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Generate financials for individual investors based on their portion of equity investments in each property
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Create, implement and execute financial reporting consistency among investment vehicles
Whether you're managing a portfolio of short-term rentals or boutique hotels, we can help you maximize your monthly accounting, tax exposure, and overall structuring to ensure you're strategizing effectively!
Monthly Bookkeeping for Service Based Businesses
We have worked with all kinds of service-based businesses to help them catch up on bookkeeping, maintain monthly financials, implement ongoing strategy and tax planning reviews, create processes and procedures for payroll and sales tax compliance, and file their year-end tax returns.
While this is not an exhaustive list, here are a few industries that our clients work in:
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Medical Device Sales (1099 Contractors)
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Law Firms (Estate Planning)
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Medical Practices (Family Medicine)
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Med Spas and Aesthetic Clinics
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Mental Health Practitioners
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Chiropractors (With Multiple offices)
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Creative Agencies (Branding, Marketing, AI-Driven)
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Real Estate Professionals (Brokers, Agents, Investors)
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Consultants and Coaches (Speakers, Sales, etc.)
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Engineers and Inventors
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SEO Agencies
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Student Athletes (NIL)
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Financial Advisors and Wealth Management Firms (multi-state rollup practices and family offices)
What differentiates is from traditional bookkeepers and accountants
Traditional bookkeepers focus on transactional accounting:
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Making sure your books are reconciled
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All receipts are maintained
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Every expense has a category
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Bank statements are stored in your document hub
Traditional accountants focus on transactional tax services:
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Always looking backwards and never looking forward
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Never offer tax strategy services or tax planning advice
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Only talk to you during tax season
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Rarely can be contacted after your tax return is completed
Tax Strategists focus on tax efficiency and asset protection:
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Your business structuring (LLC vs S-Corp)
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Your long-term business goals (building to scale or building to hold)
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Your business partners (operating agreement, buyout clauses etc.)
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Your tax exposure from multi-state activity
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Your payroll and sales tax compliance
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Review of your estate and trust planning (RLT's)
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Strategizing Opportunities that you haven't explored yet to lower your taxes
We look at your situation through the lens of aiming to reduce taxes through tax planning.
Why having more than a bookkeeper matters
What you pay in taxes depends on what you reported in your books.
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Missed expenses = missed write-offs
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Missed compliance = more penalties and interest
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Lack of proper structuring = overpaying in taxes
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Lack of proper planning = increase in headaches later
When you have a bookkeeper who focuses only on the transactional side of accounting and doesn't inform, educate, or lead you on the other side of taxes, it's easy to reach tax season feeling underprepared.
Similarly, when you have an accountant that never lets you know if you're missing deductions, credits, or tax planning opportunities, it can be easy to feel like you're not getting the best value for what you're paying them for.
This is why we bundle:
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Business Tax Planning
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Individual Tax Planning
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Business Tax Return Preparation
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Individual Tax Return Preparation
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Financial Reporting
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Sales Tax Compliance
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Payroll Tax Compliance
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Entity structure review and optimization
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Compensation review and optimization
This way you have 1 dedicated team whose only goal is ensuring you pay the least in taxes come tax season!
Monthly Bookkeeping for TPA's (Third Party Administrators)
We have helped several TPA Clients from the initial startup phase through acquisition by another TPA.
Services we offer for monthly TPA Clients include:
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Startup structuring and entity optimization (main considerations are foreign owners, foreign investors, SAFE notes, convertible notes, equity planning, Section 1202 planning, etc.)
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Systems structuring for internal accounting, claims accounting, vendor payables, client receivables, payroll and sales tax; multi-state tax exposure from nexus, etc.
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Annual audit planning for the state TPA Licensure (working with the outsourced auditor to get audited financials ready in time for state licensure renewals and registrations)
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Tax planning at the state and federal level (quarterly estimated reviews and payments)
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Preparing adjusted financials, reviewing audited financials, etc. to prepare for merges and acquisitions in clients vertical
We've also had clients who were Brokers of TPA's and we help them with holding company month bookkeeping. We make sure their invoices are submitted to the TPA, Invoice on PEPM Basis, track monthly A/R, manage paying downstream vendors, and manage year-end taxes.
What if my books and my taxes are behind a few years
No worries at all! We have helped around a dozen clients who were more than 15 years behind on business and individual taxes.
Here are the key takeaways when you're behind on bookkeeping and taxes:
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The first step is figuring out just how far behind you are i.e. what is the last year you filed taxes for (you can figure out by checking your IRS online account transcripts)
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Next, gather your business records (bank statements/etc.) for the years you haven't filed. We can use a system like QuickBooks Online to import prior-year data via CSV Files to clean up the data and create formal financial statements.
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Once the business financials are good to go, we start working on drafting each business return you're behind on.
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Then, we look at your individual wage and income transcript to start piecing together your 1040 tax return based on what the IRS already has on file.
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From the financials and the transcripts, we've now drafted your returns and are ready to file. But for full transparency, the IRS only lets you e-file 3 years back, so all years prior to that have to be mailed on paper and will take longer to process.
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Once all returns are filed, we work on keeping your books and taxes up to date while working on tax resolution (abatement of penalties from the late filings)
Let us help you get caught up and get more peace of mind!
Will you help me look for missed write offs and deductions?
Yes! Here's a list of common deductions and credits we help clients evaluate, as they're commonly missed :
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Retirement credits (there are credits for both creating a retirement plan in your business and enrolling in an automated investment plan. Benefit: up to 100% of plan startup costs and $500 a year for auto enrollment)
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General business credits (R&D credits are the main example). There are credits for investing in research and development of new products, ideas, and designs in your business. Benefit: Credit is up to 20% of qualified innovation and research expenses!)
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Employment credits (credits for employing certain groups of people and populations in your business. Benefit: $2,400 to $9,600 per hire from targeted groups facing employment barriers!)
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Small Business Health Care Tax Credit (Benefit: Up to 50% of premium costs paid for employees (for firms with fewer than 25 FTEs).
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FICA Tip Credit (Percentage of SS and MED paid on food service or tipped workers' payroll taxes)
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Home Office versus Augusta Rule (maximizing whichever is higher and more defensible)
While the list is expansive, our only goal is to make sure you're maximizing everywhere you can to reduce your tax bill before tax season!
